Operations & compliance tracker

Temperature logs, checklists, equipment servicing, reminders and rota productivity — one daily discipline in one place. For commercial operations.

An interactive tool in the AlyOps operations suite. It runs entirely in your browser: the figures you enter stay on your device and are not uploaded.

How to use / SOP

Purpose

Keep the day-to-day HACCP paper trail — temperature checks, opening/closing discipline, shift handover, and hot/cold-hold timing — in one place instead of paper logs that get lost.

Standard

Reference thresholds: chilled ≤5°C, frozen ≤-18°C, hot-hold ≥63°C, and a 4-hour discard rule for time-temperature-controlled prep held in the danger zone. Confirm these against your local municipality/HACCP authority — they're a widely used baseline, not a substitute for your specific regulations.

Steps

  1. Log a temperature reading whenever you check a fridge, freezer or hot-hold unit — enter the corrective action immediately if it's a warning or breach.
  2. Run the opening checklist at the start of every shift and the closing checklist at the end.
  3. Fill in the shift handover before you leave, so the next shift knows the state of batches, equipment and cash.
  4. Start a 4-hour hold timer for anything prepared and held at room temperature — discard it when the timer expires.

Reading the result

A warning means you're close to the edge and should act now (adjust the unit, move stock). A breach means product safety is already compromised — follow your corrective-action procedure, not just log it.

Notes

This tool does not replace your official food-safety program or local regulatory requirements — treat it as a working daily log, not the certified system of record.

Shortcuts

None.

How to use / SOP

Purpose

Keep every recurring cleaning and preventive-maintenance job on a schedule, so nothing quietly slips until it breaks or fails an audit.

Standard

Each task has an interval in days; the tool flags it OK, due soon (within 2 days), or overdue based on when it was last completed.

Steps

  1. Add every recurring task with a realistic interval — daily backflush, weekly burr cleaning, monthly filter checks, quarterly descale, etc.
  2. When you complete a task, tap "Mark done today" — this resets its due date.
  3. Add a note if anything unusual came up during the task (worn part, needs a technician, etc.).
  4. Check the list at the start of each shift and clear anything overdue first.

Reading the result

Overdue tasks are the ones most likely to be causing a quality or compliance problem right now — treat them as today's priority, not backlog.

Notes

This tool tracks schedule adherence only — it doesn't replace your equipment manufacturer's maintenance manual.

Shortcuts

None.

How to use / SOP

Purpose

Match rostered hours to real trade instead of to habit.

Standard

Labour cost 25–35% of net sales. Sales per man-hour tracked per daypart, not just per week.

Steps

  1. Log every shift with total man-hours — staff count multiplied by the hours each person worked.
  2. Enter net sales for the same period, after discounts and refunds.
  3. Set a target sales-per-man-hour based on your own best trading weeks, not an industry guess.
  4. Read the roster gap: it converts the target into a concrete number of hours to add or cut.
  5. Compare dayparts before cutting. The problem is usually one shift, not the whole week.

Reading the result

Labour % and sales-per-man-hour must be read together. A low labour % with a falling SPMH means you are under-staffed and losing sales you never rang up; a healthy SPMH with a high labour % usually means the rate is the issue, not the headcount.

Notes

Cutting hours to hit a labour target reliably damages service speed and rings up fewer sales, which raises labour % again. Fix the schedule shape first — move hours to the dayparts that earn them — before removing them.

The reference material this tool draws on is published as prose elsewhere on the site:

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